AIHA’s goal is for all attendees to have the opportunity to enjoy the conference to its fullest capacity while still having the option to attend special events during non-conference hours. As such, a Function Request form must be completed for all events held in conjunction with AIHce EXP 2021.
To ensure that events do not conflict with the official AIHce EXP schedule, requests will be approved ONLY for events scheduled during the following time frames*:
- Monday, May 24, 2021: 10:00 a.m. – 12:15 p.m.; 2:00 p.m. – 4:15 p.m.; and 5:45 p.m. and later
- Tuesday, May 25, 2021: 6:30 a.m. – 9:00 a.m.; 10:00 a.m. – 12:15 p.m.; 2:00 p.m. and later
- Wednesday, May 26, 2021: 8:00 a.m. – 11:15 a.m.; 1:00 p.m. – 3:30 p.m.; and 4:45 p.m. and later
*There are no restrictions for events being scheduled on Saturday, May 22; Sunday, May 23; or Thursday, May 27.
AIHA reserves the right to require time changes if the request conflicts with an AIHce EXP event.
If requesting space in an AIHce EXP contracted venue, audiovisual support and catering must be ordered through AIHce EXP’s exclusive providers. Contact information for these providers will be sent when events are confirmed and scheduled in March.
Requests for AIHce EXP space are processed on a first-come, first-served basis.
Please submit one form for each event (and one form for each day of a multi-day event).
How to Complete the Function Request Form
To request a function, you will need to create an account (if you have not previously submitted a proposal) by clicking the "Create your profile." link and completing the form. You will receive an email with your login credentials and temporary password.
Once you have logged in, you will see the Function Request tab in the center of the window. Click on the Function Request link as seen below:
You will be taken to a new page that has information on what times functions may be scheduled for in order to be approved. Please review your event to make sure it falls within the approved times. When you are ready to create your event, click the "Add New Function Request" button on the right.
Complete the form with your event information. All fields marked with an asterisk are required. Click the "Save and Continue" button to proceed.
Fill in the Supplies Requests as needed. Click the + symbol next to each Supply Request Type to expand the fields. NOTE: requests made in this system are for room size consideration purposes only. You will coordinate directly with the venue contact to arrange for your audiovisual and catering needs. Click the "Save" button once you have completed the form.
Once you save the event, it will show up in your profile as a submitted request. You can check on the status of your event by looking at the "Status" column. You may make changes to the event or withdraw it from consideration by using the buttons under the Action column. Once a requested function is under review or approved, you may no longer make changes to the form. To request a change or if you need assistance, contact Ravi Chea at firstname.lastname@example.org.