COVID-Clear: AIHA's partnership with VOW Digital Health for on-site attendees
AIHA requires all guests to “COVID-clear” before entering the Music City Center to attend AIHce EXP 2022 activities (main conference: May 23-25, 2022, or PDCs: May 21-22 and May 26, 2022).
To facilitate this process, AIHA has partnered with VOW Digital Health.
To COVID-clear, everyone attending must provide ONE of the following:
1) Vaccine Record a. Fully completed no less than 14 days prior to the date of the event. OR
2) Negative COVID-19 PCR Test Result a. PCR Test from a Pharmacy or Testing/Healthcare Facility, taken no earlier than Tuesday, May 17. At-home tests are not accepted.
To COVID-clear for AIHce, follow these steps:
Please refer to this infographic or steps below for further instructions on how to COVID-clear or if you did not receive/accidentally deleted the text.
On your smartphone/device:
- Have a photo of your Government-Issued ID and Vaccine Record ready (if clearing by way of vaccine).
- Click this VOW Digital Health Event Link and follow the steps to COVID-clear (or use the link supplied in your SMS text). **Should you need it, the Health Protocol ID is YX1-ZBY.
- Upload your COVID-19 PCR Results when available (if clearing by way of PCR).
Once cleared, your account page in the Vow Digital Health system will show as Cleared, and you'll find a button reading "View Pass" that will show a digital check mark and the word Passed. This will change to a QR code on Friday, May 20, which you will present for scanning at the doors of the Music City Center. You will need to show the pass again before you may print your badge. Once you have your badge, you will no longer need the pass.
If you have issues accessing the platform, submitting your clearance documentation, or receiving your clearance pass, contact CustomerSupport@vow.app.
Such arrangements have been implemented for your COVID-19 health and safety; thus, no exceptions will be made.
If you are unable or unwilling to provide one of these documents, we are happy to switch your conference registration to virtual at no charge. To switch your registration, please email firstname.lastname@example.org no later than May 4 at 5:00 p.m. ET to request this change. All individuals cleared by Thursday, May 19 will receive an SMS text message on the morning of Friday, May 20 that will contain a QR code validating your COVID clearance. This QR code MUST be presented and scanned by the AIHA team at the entrances to the Music City Center before you will be permitted inside the facility to pick up your badge materials.
There are no exceptions.
If you have not cleared by Thursday, May 19, your QR code will be available on your profile in your Vow account once you are cleared.
For questions about COVID-clearance, or technical issues, please contact CustomerSupport@vow.app.
Attending in person? Here's an update with the latest from AIHA staff to help with your personal risk assessment.
Your safety is paramount.
The safety of AIHce EXP participants, exhibitors, staff, and supplier partners is paramount. We are working closely with the Music City Center, contracted hotels, the Nashville Convention and Visitors Corporation, our supplier partners, and representatives from Nashville and the state of Tennessee to ensure compliance with all local, state, and national safety guidelines and regulations.
We are implementing enhanced measures to meet the health and safety challenges presented by COVID-19, and our approach to compliance may mean changes to the participant experience.
With the proper precautions, you can easily enjoy learning and networking with your colleagues.
During registration, you'll be asked to consent to a series of policies. Here is the policy specifically related to COVID-19 health and safety:
ASSUMPTION OF RISK AND RELEASE OF LIABILITY FOR COVID-19: I understand that, while AIHA has undertaken reasonable steps to lessen the risk of transmission of COVID-19 in connection with AIHce EXP, AIHA cannot guarantee that I will not become exposed to or infected with COVID-19. Further, because of the number of individuals involved in AIHce EXP and the fact that many infected individuals appear to be asymptomatic, attending this Event could increase my risk of being exposed to and/or contracting COVID-19. Furthermore, I will alert AIHA immediately if, within fourteen (14) days of AIHce EXP 2022, I fall into any of the following categories:
- Individuals who currently or within the past ten (10) days have experienced any symptoms associated with COVID-19, which include fever, cough, and shortness of breath among others; or
- Individuals who believe that they may have been exposed to a confirmed or suspected case of COVID-19 or have been diagnosed with COVID-19 within the last ten (10) days and are not yet cleared as non-contagious by state or local public health authorities or the health care team responsible for their treatment.
Furthermore, to attend AIHce EXP, I acknowledge and agree that I have:
- received a negative PCR COVID-19 test within three (3) days prior to the Event, and/or
- been fully vaccinated against COVID-19, with the term “fully vaccinated” as defined by the CDC.
I will provide such proof of my vaccination status and/or my negative COVID-19 test within three (3) days prior to the Event.
I voluntarily agree to assume all of the foregoing risks and accept sole responsibility for any consequence, including, but not limited to, personal injury, disability, and death, illness, damage, loss, claim, liability, or expense, of any kind, I may experience or incur in connection with traveling to or from, or attending or participating in AIHce EXP. I acknowledge and understand that I should not attend or participate in the Event unless I am medically able.
I voluntarily agree to comply with all safety requirements set forth by AIHA. My failure to comply with such safety requirements may result in loss of right to participate at or attend the Event, including, but not limited to, safe social/physical distancing and clean hygiene during the Event. I understand that refusal to adhere to these policies and requirements and abide by the precautions may result in denial of my entry to or immediate removal from AIHce EXP and cancellation of my registration, without receiving a refund, and that I will solely be liable for any damages and losses I may incur as a result therefrom, including, but not limited to, loss of conference fee and travel expenses.
AIHA's Proof of Vaccination Policy (issued November 9, 2021)
As the association for safeguarding worker health and safety, AIHA’s first priority is the health and well-being of our attendees, exhibitors, allied partners, and staff when it comes to hosting meetings and events. Effective November 8, 2021, we are implementing an important change to our attendance protocols to enable in-person events to take place with lower risk to participants. Specifically, all attendees will be required to show proof of the complete COVID-19 vaccine cycle, or the results of a negative polymerase chain reaction (PCR) COVID-19 test within three (3) days (72 hours) of each event for admittance to any AIHA in-person meeting. Individuals unable or unwilling to meet these requirements will not be permitted to attend.
This policy is aligned with guidance and recommendations issued by the federal Centers for Disease Control and Prevention (CDC) and other public health authorities. The COVID-19 vaccines approved by the FDA for both emergency and full use authorization have been determined to be highly effective in reducing community transmission of COVID-19.
AIHA will also require registrants to sign a consent form about meeting rules and policies, as well as comply with any and all state or local mandates in place for indoor events unless notified differently once on-site.
AIHA is working on a technology solution that will enable meeting registrants to securely submit proof of full COVID-19 vaccination or the results of a negative PCR test after initial registration is completed. We will communicate further details as soon as possible.
AIHA’s proof of vaccination policy is designed to create a safe and healthy experience for all participants across any AIHA meeting or event. Thank you in advance for your understanding and cooperation.
Look for the "SafeCheck" icon throughout the website and in our regular communications for the safety measures we are implementing and tips on how you can stay healthy and safe at AIHce EXP. More information will be provided to confirmed registrants in late April/early May as we monitor conditions leading up to the conference dates. Thank you for your assistance in our efforts to protect the health and safety of your colleagues during the conference.
Nashville's Safe Travels and Good to Go
Designated by the World Travel & Tourism Council, Nashville is one of only a few destinations in the United States to achieve the Safe Travels stamp. Learn more here.
Nashville's Good to Go program was created and is advised by Vanderbilt Health and Ryman Hospitality Properties in partnership with SERVPRO and ReCover Health. Launched in May 2020, Good to Go is a voluntary program that provides guidance from the Metro Public Health Department (MPHD) and the Centers for Disease Control and Prevention (CDC), along with access to toolkits and support to help carry out the recommendations.
Vanderbilt Health's leading infectious disease experts helped developed key elements of the program and are involved with ongoing learning and information sharing.
Safe Travels and Good to Go businesses are committed to your health and safety. Look for these logos on location/company websites and displayed prominently on brick and mortar store fronts throughout Nashville.