AI Hce2022 Billboard Background

Exhibitor Overview

Booth Pricing

 Beginning September 1, 2021
Category Price (USD)
per square foot
Price (USD)
per 10' x 10'
 Inline $28.50 $2,850
 Corner $30.50 $3,050
 Premium $32.50 $3,250 

Expo Hours (subject to change)

Open Hours 

  • Monday, May 23, 2022: 9:00 a.m.–5:30 p.m.
  • Tuesday, May 24, 2022: 9:00 a.m.–3:30 p.m.
  • Wednesday, May 25, 2022: 9:00 a.m.–1:00 p.m.

Non-compete Hours

  • Monday, May 23, 2022
    • 9:30 a.m.–10:00 a.m. 
    • 12:15 p.m.–1:45 p.m.
    • 4:30 p.m.–5:30 p.m.
  • Tuesday, May 24, 2022
    • 9:00 a.m.–10:00 a.m.
    • 12:15 p.m.–1:45 p.m.
  • Wednesday, May 25, 2022
    • 11:15 a.m.–12:45 p.m.

Installation and Move-in Hours*

  • Saturday, May 21: 8:00 a.m.–5:00 p.m.
  • Sunday, May 22: 8:00 a.m.–5:00 p.m.
  • Monday, May 23: 7:00 a.m.–8:00 a.m.**

*Overtime charges will apply for move-in all day on Saturday and Sunday. 

**Final booth touch-ups only.

All empty crates will be removed by 5:00 p.m. on Sunday, May 22 to allow for the laying of aisle carpet and completion of the exhibit hall.

STORAGE NOTICE: Fire regulations prohibit storing product, literature, empty packing containers, or packing materials behind back drapes or under draped tables. Exhibitors may store a limited supply of literature or product appropriately within the booth area, as long as these items do not impede access to utility services, create a safety problem, or look unsightly.

No one under the age of 16 will be admitted in the exhibit hall during published Move-in, Show, or Move-out hours. No exceptions.

NOTICE: Any booth not occupied by 3:00 p.m. on Sunday, May 22 will be considered abandoned (unless show management has been otherwise notified) and will be forfeited by the exhibitor, and such space may be carpeted into a lounge, resold to a company on the waitlist (if applicable), or otherwise assigned by AIHA, without any refund of any payment to the exhibitor by AIHA. If there is a display in the booth and Shepard must set it up or “force the carpet,” the exhibitor will be responsible for the cost incurred by show management.

Dismantle and Move-out Hours*

  • Wednesday, May 25: 1:00 p.m.–9:00 p.m.**

*Empty crates and cartons will be returned after all aisle carpet is rolled up and collected.

**Overtime charges will apply for move-out after 5:00 p.m. on Wednesday.

NOTICE: No exhibits or displays can be dismantled before the close of the show on Wednesday, May 25 at 1:00 p.m. Exhibitors dismantling booths before 1:00 p.m. forfeit ALL priority points accumulated for the next selection year.*

*If the exhibitor has already pre-selected space for AIHce EXP 2023, the 2023 booth will be released and re-sold to another company. The exhibitor can then select a new location when space opens for general sale in August 2022.

Exhibitor Badges

Exhibitors receive the following complimentary badges with their booth, based on booth size:

Exhibitor Full Conference Badges

  • Two (2) for a 10’ x 10’ booth
  • Three (3) for a 10’ x 20’ booth
  • Four (4) for 300+ square feet

Additional Full Conference Badges are at prevailing rates and eligible for the Stay and Save Discount.

Exhibit Only – Booth Personnel Badges

  • Three (3) per 10’ x 10’ booth (100 square feet)
    Ex: Three (3) for a 10’ x 10’, Six (6) for a 10’ x 20’, Twelve (12) for a 20’ x 20’

Additional Exhibit Only – Booth Personnel Badges are:

  • $200 per badge but are eligible for the Stay and Save Discount of $100 per badge*

*Exhibit Only – Booth Personnel Badges above the booth allotment will be discounted $100 for exhibit staff who book housing in the official AIHce EXP housing block. If the exhibit staff books housing in the official AIHce EXP housing block and later cancels their reservation, the additional $100 USD registration fee will be automatically charged.

Exhibit staff who live within 30 miles of the convention center and plan to commute to AIHce EXP are exempt from the increased registration fee.

NOTICE: All Exhibit Only – Booth Personnel above the allotment, who register on-site, will be charged $250 per badge.


Exhibitors Beware: Be cautious if dealing with any housing companies or services that imply or claim an affiliation with AIHce EXP other than Maritz, the official AIHce EXP housing company. Unauthorized travel companies are often illegitimate, and most do not deliver as promised. Reservations made through an agency other than Maritz will be at your own risk.

Additionally, AIHce EXP does not sell or provide attendee lists to any sales companies. Offers to provide the contact information for previous conferences are fraudulent.

We recommend reviewing the list of Official AIHce EXP Publications and Contractors before responding to any solicitations you may receive.

AIHce EXP Contacts

Exhibits

Alison Daniels, CEM
Senior Manager, Expositions
Phone: 703-846-0764

Sponsorships and Hamilton Club Membership

Laura Cilano Garcia
Program Director, Strategic Partnerships
Phone: 703-846-0748

Function/Meeting Space

Ravi Chea, CMP
Coordinator, Global Meetings
Phone: 703-846-0798

Thank you to our AIHce EXP 2021 sponsors:

We are currently accepting proposals for AIHce EXP 2022 through September 15, 2021. Learn more.