AI Hce2022 Billboard Background

Poster Presenter Guidelines


Author Attend T​imes

During your specific Author Attend Time, you are required to stand by your poster and discuss your research with attendees.

  • Poster Session 1: Monday, May 23, 2022; 11:15 a.m. - 12:15 p.m. CT
  • Student Poster Session: Tuesday, May 23, 2022; 3:15 p.m. - 4:15 p.m. CT
  • Poster Session 2: Tuesday, May 24, 2022 ; 11:15 a.m. - 12:15 p.m. CT
  • Poster Session 3: Wednesday, May 25, 2022; 10:30 a.m. - 11:30 a.m. CT

Poster Specifications & Suggestions ​

Accepted poster presenters should prepare posters with the following guidelines in mind:

The hard copy posters will be displayed on VERTICAL bulletin boards. The interior, usable space of the board measures 45" (wide) x 91" (tall) (114cm x 231cm). The recommended dimensions of your poster are 43" x 78" (109cm x 198 cm).

  • Presenters are responsible for the development, printing, shipment, and display of all poster-related materials and any associated costs.
  • Permanent adhesives are prohibited; pushpins will be provided on-site for mounting.
  • Heavy boards or backing should not be used, as they will not adhere to the display panels.
  • Include the names of the authors, your faculty sponsor’s name, and the name of your academic institution.
  • Your poster should include:
    • The title of your accepted proposal
    • Your name, and any other authors or mentors
    • A description of research goals and methods
    • A presentation of results
    • A summary of major conclusions
    • Future directions for the research
    • A short bibliography or list of references
    • Acknowledgments (citing any help received, mentors, or sources of funding)
    • Color logo of your college or university (students only)

What makes a good poster?

Posters should attract the eye of passersby. Remember visual impact is important! Please think through the following design considerations when creating your poster:

  • Use large, uncomplicated fonts. The print should be legible from at least three to four feet away.
  • Convey your information with colorful images and figures
  • Balance your text and images
  • Think of reader “gravity”—how the viewer’s eye tends to move from top to bottom and from left to right—and incorporate that flow into your design.
  • Use headings, numbers, white space, or color frames to organize the information.
  • Include an abstract—a concise summary of your work, written in a way that makes the reader want to take the time to study your poster.
  • Engage the reader by including an image, model, or photo in your introduction.
  • Communicate the methods used with a flow chart, figures, or process diagram and a concise description.
  • Articulate the takeaway lessons in an understandable manner. While the poster serves as a visual aid while you talk, others may view it when you are not there.
  • The following design is suggested for your layout:

Have more to share? Try incorporating a QR code into your poster!

The main job of a poster is to provide audiences with information on your research, but it can be a tricky balancing act to provide attendees with all the details while creating something visually pleasing. Using a QR code on your poster will allow viewers a place to go to view more details, without taking up space with numbers and words. QR codes can also be used to share your contact information, social media accounts, a YouTube video you’ve posted about your study, additional images, or links back to a website. Please check out the links below for more information and to generate and design a QR code for your poster.


Contact Diana Kane via email or 703-846-0753.

Thank you to our AIHce EXP 2023 sponsors: