Call for Proposals and Submission Process
In the Call for Proposals, we encourage professionals to submit session proposals that create engaging learning environments and actively involve the participants. With so many experienced attendees at AIHce EXP, the learning environment is enriched when the sessions tap into the collective knowledge in the room.
AIHce EXP 2022 is being designed as a hybrid event, combining activities held on-site in Nashville with a substantial virtual program.
Please note: All presenters are expected to deliver their sessions/courses in person. AIHce EXP 2022 will not feature a prerecorded or live streamed option.
Presenters accepted to the program must register for the conference. During registration, you will decide whether to attend your EXPerience primarily in person (with virtual access included) OR entirely online.
The Call for PDC and Education Session Proposals opened June 7, 2021. Proposals for both PDCs and all education sessions are due September 15, 2021 at 11:59 p.m. Eastern.
Proposals received after this date will not be considered in the review process.
All proposal types require the submitter to select a primary topic and up to two additional topics. By choosing a topic, the submitter is agreeing that, if selected, the proposal can be grouped with other sessions on that same topic. If the proposal cannot fit into the primary topic track, the Conference Program Committee will use the secondary and tertiary topic choices for potential groupings. This is especially important for case studies and scientific research presentations, which are 30 minutes in length and grouped into one-hour session blocks. Only choose a topic if you are okay with your presentation being included in that topic area track. You are not required to choose a secondary or tertiary topic.
The AIHce EXP education sessions are organized into one-hour time blocks. However, it is possible to submit a proposal for a two-hour presentation. To do so, you should submit two Education Session proposals with the same title but identified as Part 1 or Part 2. Each Part can have a maximum of 3 speakers (maximum session total of 6 speakers). The two Parts should have different content, presenters, and be able to stand on their own, should the Conference Program Committee decide to accept only one of them.
The sessions at AIHce EXP are arranged according to the topic, and every effort is made to avoid overlap of similar topics within a time block. We also try to avoid having the same speaker in two sessions occurring at the same time. Given these constraints and the number of sessions and speakers at AIHce EXP, we’re unable to accommodate individual requests to rearrange the schedule.
Scientific research and case study presentations will be organized into groups of two to make 60-minute sessions. The Conference Program Committee will arrange the sessions for the 2022 conference. Many of the Conference Program Committee members are also Volunteer Group members, and collectively, they have expertise in a wide variety of topic areas. Committee members will group the case study and scientific research presentations into sessions based on topic. Each combined session will be given a new title. Volunteer Groups will provide names of Moderators who will work with the presenters to ensure cohesion between the individual presentations.
In November, all presenters and any co-presenters will receive an email from AIHA regarding the status of their proposal and a link back to the Attendee Interactive portal. Speakers should log in to the Attendee Interactive portal where they will find the decision, as well as comments/feedback from reviewers, if any.
There is no formal funding process for main conference session speakers. Speakers are required to pay for their own registration, travel, housing, and other incidental costs.
Professional Development Course (PDC) instructors receive complimentary registration to the course(s) they are facilitating and an honorarium (paid post-conference). If PDC instructors will participate in the main three days of the conference, they must register and pay for their registration, travel, housing, and other incidental costs.
Volunteer Opportunities and Review Process
AIHA, the Conference Program Committee, and the Continuing Education Committee seek Volunteer Group members to serve as technical content reviewers for education session and PDC proposals. AIHA launched a Call for Technical Reviewers in late June. Volunteer Groups are asked to submit the names of at least four volunteer reviewers by August 11. If no names are received, AIHA will assign the entire committee leadership as reviewers. There is no limit to the number of reviewers a committee can submit if more members are interested in reviewing proposals.
Technical Reviewers will be asked to rate proposals in their area(s) of expertise and recommend whether to accept or decline the presentation. The review will take place online within a two-week window of time from September 20–October 4. AIHA staff will provide thorough instructions on the review process. AIHA has a tight timeline, and the Conference Program Committee and Continuing Education Committees will be making their selections immediately following the technical review by Volunteer Group members.
Proposal submitters are required to submit the name of a session Moderator for the one-hour education session proposals. Please ensure that you notify and work with the person you select. Do not submit someone’s name without notifying him or her. AIHA staff will contact the Volunteer Groups to request Moderators for Research Round-Ups (combined scientific research/case study sessions). Moderators will be responsible for working with the presenters to ensure a common theme and flow for a cohesive session.
The primary role of the Moderator is to introduce each speaker; distribute materials, if any; keep speakers on track with time; ensure there is enough time for Q&A; and make any last-minute announcements (i.e., a presenter cancellation and replacement), general announcements (i.e., safety statements, location of exits, etc.), and reminders regarding the session evaluations.
We will have an open call for PDC monitors who, in exchange for their service, will receive a complimentary course registration. The call will open as soon as registration opens (early December 2021) and is first-come, first-served. All monitors must be current national members.
In-Person OR Virtual EXPerience
When registering, you have the option to select the EXPerience you are most comfortable with:
- In-Person: Meaning you'll join us on-site at the Music City Center in Nashville to attend all sessions, the Expo Hall, and networking events in-person. You’ll also have access to the sessions being offered virtually via your device of choice AND receive the full OnDemand package after the conference (included at no extra charge in full and one-day registrations). In-person participants are required to adhere to AIHA's vaccination/negative PCR COVID test policy. Click here for more information.
- Virtually: Meaning you'll participate online in the sessions and networking activities being offered virtually. We've also included multiple contact opportunities for you to engage with speakers, exhibitors, and attendees throughout the conference. You’ll also have access to the full OnDemand package after the conference (included at no extra charge in full and one-day registrations).
Select Professional Development Courses (PDCs) will also be offered as both in-person and virtual, while others will be on-site only. This gives you the option to extend your learning in the way that works best for you.
We’ve taken all the things you love about AIHce EXP and elevated them to meet your needs, whether you’re headed to Nashville or staying at home. We can't wait to see you... in whatever EXPerience you choose!
AIHce EXP Schedule
The 2022 schedule is robust, featuring myriad educational and networking opportunities to empower you as an OEHS leader.
- Professional Development Courses (PDCs) will be held Saturday, May 21; Sunday, May 22; and Thursday, May 26.
- The conference itself will be Monday, May 23 through Wednesday, May 25. Education sessions will be one (1) hour-long with time in between for continued conversation, networking, and transition time to the next activity.
- The Expo will be open Monday through Wednesday throughout the day, and each day the schedule offers dedicated Expo time allowing you time to visit exhibitors, attend Learning Pavilion sessions, or catch up on other content in EXP+.
- Additional activities available Monday through Wednesday include health and wellness activities, pop-up education, the CareerAdvantage Fair, and posters.
- Committee and volunteer group meetings will be held in-person and virtually (as noted on the conference schedule) during the week of conference and in the weeks immediately before and after.
To find out more on the types of sessions we are seeking, please click here.
All AIHce EXP 2022 events will be held at the Music City Center unless otherwise noted in the program or on the schedule.
Music City Center is located at 201 Rep. John Lewis Way S; Nashville, TN 37203.
There will be two general sessions: Monday morning and Wednesday afternoon, both scheduled in Central Time. These energizing sessions offer insights into high-level issues faced daily by leaders.
That depends on whether or not you’re participating in PDCs. There are half-day, full-day, and two-day PDCs on Saturday, May 21; Sunday, May 22; and Thursday, May 26. The conference itself begins bright and early Monday morning, May 23, with the opening general session at 8:00 a.m. Central Time.
Registration (Process and Fees)
During registration, you will decide whether to attend your EXPerience primarily in person (with virtual access included) OR entirely online. Because the registration systems are combined, we can easily change you from one type to the other (*fee differences may be required).
Note: if you select to attend in-person, you will be required to adhere to AIHA's new policy regarding vaccination or negative test results. Click here for more information.
Your AIHce EXP registration (full conference) includes access to all the education sessions, plus the General Sessions, pop-up education, health and wellness activities, and more. You’ll be able to attend the Expo Hall, Learning Pavilion sessions, poster sessions, and committee and volunteer group meetings throughout the conference. You’ll also receive access to AIHce EXP OnDemand after the conference (through December 2022).
No. The rates have been consistent from 2017 through 2022.
In early December 2021, you will receive a personalized email with instructions and the code to apply your 2021 credit. Follow the instructions outlined, and the credit will be applied before you pay. Note: the credit is non-transferrable and not redeemable for cash.
AIHA negotiates rates at nearby hotels as a courtesy to our attendees. The hotels agree to the rates and reserve a block of rooms for us, with the expectation that those rooms will be sold. If they’re not, AIHA pays a penalty. As an incentive to encourage you to stay within the block, we offer the STAY AND SAVE discount on your registration fee for the conference.
The registration system will open in early December 2021. To receive the advance rate discount, registrations must be submitted with payment in full by 11:59 p.m. ET on Sunday, March 20, 2022. Effective midnight on Monday, March 21, 2022, rates switch to standard prices.
AIHA has reserved blocks of rooms at several different hotels in Nashville. Depending on popularity, the room block at one hotel may sell out sooner than at another, so it’s important to make your reservations sooner rather than later.
We book sleeping rooms on a bell curve, with the most rooms available Sunday and Monday nights. If the hotel you want doesn’t show up when you search for your arrival and departure dates, try changing one of the dates (later if it’s arrival, and earlier if it’s departure). If the hotel appears in the list, book it and reach out to customer service (864-208-3388) to request that they ask the hotel for the additional nights. If the hotel you want does not appear after changing your arrival or departure dates, it is sold out.
Yes, US government employees must select "Yes" to the profile question, "Are you a US government employee" during the registration process. When you reach the housing section of registration, per diem rated rooms will appear as options for you. We have government rooms reserved at every contracted AIHce EXP hotel.
We asked our contracted hotels and the Music City Center about their safety protocols specifically related to ventilation and air circulation. Their responses may be found here or on the health and safety tab of each hotel's listing in the registration system.
You are eligible to receive up to 18 contact hours for attending the conference Monday through Wednesday. You can earn additional credit for PDCs and OnDemand sessions. See the PDC descriptions and OnDemand instructions for specific credit amounts.
AIHce EXP OnDemand
It takes 4 to 6 weeks after AIHce EXP to prepare the recordings for viewing. When they are ready, you will receive login instructions that will allow you to access the library of session recordings from AIHce EXP 2022. At the conclusion, you’ll be asked to complete an evaluation and submit for credit. Detailed instructions will be sent along with the login instructions.
You can earn contact hours for each additional session recording you watch as long as you follow the procedure for submitting for credit explained in the instructions. You will have access to these recordings through December 31, 2022 and can view as many as you’re interested in.
What to Bring
We want you to be comfortable at AIHce EXP, so we suggest business casual attire. However, meeting rooms are often cold, so we recommend you bring a sweater or layers for your comfort. Typical Nashville temperatures for late May are daytime highs in the mid-80s and nighttime lows in the mid-60s.
And it's Nashville, so cowboy boots are never a bad idea for evenings!