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Frequently Asked Questions

Call for Proposals - AIHce EXP 2023

AIHce EXP 2023 Overview

Conference Schedule

All sessions on Monday through Wednesday are 60 minutes in length, with 15-minute breaks in between to let you get from one great presentation to the next.

Having sessions of consistent length makes it easier to evaluate the presentations. Your feedback provides session leaders with the critiques they need to improve their presentation skills. It guides conference organizers by letting them know what worked well and what could be done better.

To find out more on the types of sessions we are seeking, please click here.

Variety of Education Formats

In the Call for Presentations, we encourage people to submit session proposals that create engaging learning environments which actively involve the participants. With so many experienced attendees at AIHce EXP, the learning environment is enriched when the sessions tap into the collective knowledge in the room.

Opening & Closing General Session

The conference starts on Monday and ends on Wednesday afternoon, each with a general session guaranteed to spark your thinking and send you home with more ideas to use in your workplace.

PDCs Before and After

Supplement your learning by attending a Professional Development Course (PDC) either before the conference on Saturday and/or Sunday or after the conference on Thursday. Take a deep dive into a topic to boost your knowledge and skill set.

Hybrid Learning Experience & Session Delivery

AIHce EXP 2023 will be different from previous conferences. It will be designed as a hybrid event, combining activities held on-site with a substantial virtual program. Upon registration, you will decide whether to attend your EXPerience as one that includes both on-site and online access or a wholly virtual conference one.

Please note: All presenters are expected to deliver their sessions/ courses in person. AIHce EXP will not be offering a prerecording or live streaming option.

Call for Proposals and Submission

How do I submit to be part of the AIHce EXP 2023 program?

The Call for PDC and Education Session Proposals opened June 6, 2022. Proposals for both PDCs and all education sessions are due September 14, 2022 at 11:59 p.m. ET.

Proposals received after this date will not be considered in the review process.

How will my proposal be categorized?

All proposal types require the submitter to select a primary topic and up to two additional topics. By choosing a topic, the submitter is agreeing that, if selected, the proposal can be grouped with other sessions on that same topic. If the proposal cannot fit into the primary topic track, the Conference Program Committee will use the secondary and tertiary topic choices for potential groupings. This is especially important for case studies and scientific research presentations, which are 30 minutes in length and grouped into one-hour session blocks. Only choose a topic if you are okay with your presentation being included in that topic area track. You are not required to choose a secondary or tertiary topic.

How do I submit a presentation that is longer than one hour?

The AIHce EXP education sessions are organized into one-hour time blocks. However, it is possible to submit a proposal for a two-hour presentation. To do so, submit two Education Session proposals with the same title but identified as Part 1 or Part 2. Each part can have a maximum of 3 speakers (maximum session total of 6 speakers). The two parts should have different content, presenters, and be able to stand on their own, should the Conference Program Committee decide to accept only one of them.

If more than one of my proposals is accepted can my sessions be scheduled the same day?

The sessions at AIHce EXP are arranged according to the topic, and every effort is made to avoid overlap of similar topics within a time block. We work to avoid having the same speaker in two sessions occurring at the same time. Given these constraints and the number of sessions and speakers at AIHce EXP, we are unable to accommodate individual requests to rearrange the schedule.

How are the scientific research and case study (30-minute) presentations arranged into sessions?

Scientific research and case study presentations will be organized into groups of two to make 60- minute sessions. The Conference Program Committee will arrange the sessions for the 2023 conference. Many of the Conference Program Committee members, are also Volunteer Group members, and collectively they have expertise in a wide variety of topic areas. Committee members will group the case study and scientific research presentations into sessions based on topic. Each combined session will be given a new title. Volunteer Groups will provide names of Moderators, who will work with the presenters to ensure cohesion between the individual presentations.

How will I be notified of the decision on my proposal?

In November all presenters and any co-presenters will receive an email from AIHA regarding the status of their proposal and a link back to the Attendee Interactive portal. Speakers should log in to the Attendee Interactive portal where they will find the decision, as well as comments/feedback from reviewers, if any.

Is there any funding available for speakers?

There is no formal funding process for main conference session speakers. Speakers are required to pay for their own registration, travel, housing, and other incidental costs.

Professional Development Course (PDC) instructors do receive complimentary registration to the course(s) they are facilitating and an honorarium (paid post-conference).

Volunteer Opportunities and Review Process

How can I participate in the session selection for AIHce EXP 2023?

AIHA , the Conference Program Committee, and the Continuing Education Committee are seeking Volunteer Group members to serve as technical content reviewers for education session and PDC proposals. AIHA launched a Call for Technical Reviewers in late June. Volunteer Groups are asked to submit the names of at least four volunteer reviewers by September 1, 2022. If no names are received, AIHA will assign the committee leadership as reviewers. There is no limit to the number of reviewers a committee can submit.

Technical Reviewers will be asked to rate proposals in their area(s) of expertise and recommend whether to accept or decline the proposal. The review will take place online for two-weeks, September 19- October 3. AIHA staff will provide thorough instruction on the review process. The Conference Program Committee and Continuing Education Committees will make their selections immediately following the technical review by Volunteer Group members.

How will Moderators be selected?

Proposal submitters will be required to submit the name of a session moderator for the one-hour education session proposals. Be sure to notify the person you select; do not submit someone’s name without notifying him or her. AIHA staff will contact the Volunteer Groups to request moderators for Research Round-Ups (combined scientific research/case study sessions). Moderators will be responsible for working with the presenters to ensure a common theme and flow for a cohesive session.

The primary role of the moderator is to introduce each speaker, keep speakers on track with time, ensure there is enough time for Q&A, and make any last-minute announcements such as a presenter cancellation and replacement, and making of general announcements such as regarding safety, location of exits, and reminders regarding the session evaluations and distributing materials, if any.

How do I volunteer to be a PDC monitor?

We will have an open call for PDC monitors who, in exchange for their service, will receive a complimentary course registration. The call will open as soon as registration opens (early December 2022) and is first-come, first-served. All monitors must be current national members.

Questions?

Education Sessions, Case Studies, Scientific Research, Student Presentations, and Professional and Student Posters

Contact Diana Kane, CAE, Program Manager, Education via email or (703) 846-0753.

Professional Development Courses & Pop-up Education

Contact Erin Breece, Program Director, Education via email or (703) 846-0749.

Thank you to our AIHce EXP 2022 sponsors: