AIHA’s goal is for all attendees to have the opportunity to enjoy the conference to its fullest capacity while still having the option to attend special events during non-conference hours. As such, a Function Request form must be completed for all events held in conjunction with AIHce EXP 2023.
To ensure that events do not conflict with the official AIHce EXP schedule, requests will be approved ONLY for events scheduled during the following time frames*:
- Monday, May 22, 2023: 10:00 a.m.–12:15 p.m.; 2:00 p.m.–4:15 p.m.; and 5:45 p.m. and later
- Tuesday, May 23, 2023: 6:30 a.m.–9:00 a.m.; 10:00 a.m.–12:15 p.m.; 2:00 p.m. and later
- Wednesday, May 24, 2023: 7:00 a.m.–11:15 a.m.; 1:00 p.m.–3:30 p.m.; and 4:45 p.m. and later
*There are no restrictions for events being scheduled on Saturday, May 20; Sunday, May 21; or Thursday, May 25.
AIHA reserves the right to require time changes if the request conflicts with an AIHce EXP event.
Requests for AIHce EXP space are processed on a first-come, first-served basis. To be included in the AIHce EXP Final Program, event requests must be submitted, approved, and finalized no later than April 1, 2023. Event requests received after April 1 will be published only in the online schedule and mobile app.
If requesting space in an AIHce EXP contracted venue, audiovisual support and catering must be ordered through AIHce EXP’s exclusive providers. Contact information for these providers will be sent when events are confirmed and scheduled in March.
Please submit one form for each event (and one form for each day of a multi-day event).
How to Complete the Function Request Form
To request a function, you will need to create an account (if you have not previously submitted a proposal) by clicking the "Create your profile." link and completing the form. You will receive an email with your login credentials and temporary password.
Once you have logged in, you will see the Function Request tab in the center of the window. Click on the Function Request link as seen below:
You will be taken to a new page with information on the dates and times when functions may be scheduled (these times are also listed above). Please review your event to make sure it falls within the approved times. When you are ready to create your event, click the "Add New Function Request" button on the right.
Complete the form with your event information. All fields marked with an asterisk are required. Click the "Save and Continue" button to proceed.
Fill in the Supplies Requests as needed. Click the + symbol next to each Supply Request Type to expand the fields. NOTE: requests made in this system are for room size consideration purposes only. You will coordinate directly with the venue contact to arrange for your audiovisual and catering needs. Click the "Save" button once you have completed the form.
Once you save the event, it will appear in your profile as a submitted request. You can check on the status of your event by looking at the "Status" column. You may make changes to the event or withdraw it from consideration by using the buttons under the Action column. Once a requested function is under review or approved, you may no longer make changes to the form. To request a change or if you need assistance, contact Brynn Bradbury.