Hotel Information

STAY AND SAVE! Attendees who book housing in the AIHce EXP block during the registration process will receive a $200 USD discount on their registration fee. Reservations for hotels within the AIHce EXP block must be made through the housing bureau in order to guarantee the conference rates. AIHA is unable to move reservations made outside the block into the block or to adjust the room rates quoted by the hotels directly.

The deadline to book a hotel reservation within the block is Wednesday, May 3 at 5:00 p.m. ET. After this date, the discounted registration rates no longer apply. If attendees book housing in the official housing block and later cancel their reservation, the additional up to $200 USD registration fee will be automatically charged to the credit card on file.

*Rates do not include 12.57% sales tax

Why stay in the bloc​​k?

You help us meet our financial commitments to the hotels. In order to secure a large block of quality hotel rooms at competitive prices in convenient locations, AIHA is legally bound to fill the rooms we contract. By booking in the block, you help us meet our financial obligations, ultimately keeping your registration rates reasonable. AIHA is not alone in this challenge; many associations holding major meetings face this challenge when attendees book outside the block using various Internet services for hotel guest room bookings. While such services might be useful for an individual, the group as a whole – and therefore, AIHA members – suffer.

How does booking out​side the block affect an individual AIHce EXP attendee?

If AIHA is unable to achieve its room block commitments because attendees make reservations at other hotels or cancel/shorten their length of stay at the contracted hotels, the hotels will charge AIHA attrition fees to make up for the lost sleeping room revenue. Depending on how small or large the gap is between the room commitment and the actual room pickup, such penalties range from $20,000 to more than $200,000. Should this happen, AIHA could be forced to increase registration fees to cover these expenses and cut back on services provided at AIHce EXP, such as various receptions and networking events, free provision of extensive AV equipment (i.e., LCD projectors and presentation computers available in all session rooms), complimentary wireless internet (WiFi) access in meeting rooms, and free meeting space for evening activities.

Why don’t you book fewer rooms so ​there isn’t attrition?

Reducing room block commitments in future contracts would be accompanied by a reduction in the meeting space made available to AIHce EXP, which translates to fewer rooms for education sessions and activities and no room for sister associations/exhibitors/committee or volunteer groups meetings or sessions. This would significantly change the opportunities for professional presentations and networking at the national level.

Besides, it’s better for you in the block.

AIHA staff have worked with the hotels to develop individual incentives to make our hotels financially attractive, as well as professionally beneficial. You get the lowest rates published in the city over the dates of the conference, and staying “within the block” is convenient and helps you stay connected with the informal activities and networking opportunities that occur at the hotels during the meeting. Staying within the block has the following benefits for meeting attendees:

• Deep discounts on room rates and special amenities are available (such as guest room internet and health club access)
  
• Reduce travel time and costs by being close to all activities day and night
  
• Easily network with friends, colleagues, and exhibitors
  
• Guaranteed reservations within the block are protected from hotel relocation
  
• Experient Housing representatives are available on-site for assistance with the contracted hotels
  
• Friendly booking terms: no change fees; no prepayment
  
• It’s better for your AIHce EXPerience, and it helps AIHA keep future meeting costs as low as possible
• Official hotels are AIHA-endorsed and inspected,​ so you won't have to worry about quality, cleanliness, or upkeep.