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Frequently Asked Questions

If you have a question that isn't answered here, please feel free to contact us for more information.

Call for Proposals and Submission Process

Variety of Education Formats

In the Call for Proposals, we encourage professionals to submit session proposals that create engaging learning environments and actively involve the participants. With so many experienced attendees at AIHce EXP, the learning environment is enriched when the sessions tap into the collective knowledge in the room.

Hybrid Learning Experience & Session Delivery

AIHce EXP 2023 is being designed as a hybrid event, combining activities held on-site in Phoenix with a substantial virtual program.

Please note: All presenters are expected to deliver their sessions/courses in person. AIHce EXP 2023 will not feature a prerecorded or presenter live streamed option.

Presenters accepted to the program must register for the conference. During registration, you will decide whether to attend your EXPerience primarily in person (with virtual access included) OR entirely online.

How do I submit to be part of the AIHce EXP 2023 program?

The Call for PDC and Education Session Proposals opened June 6, 2022. Proposals for both PDCs and all education sessions are due September 14, 2022 at 11:59 p.m. Eastern.

Proposals received after this date will not be considered in the review process.

How will my proposal be categorized?

All proposal types require the submitter to select a primary topic and up to two additional topics. By choosing a topic, the submitter is agreeing that, if selected, the proposal can be grouped with other sessions on that same topic. If the proposal cannot fit into the primary topic track, the Conference Program Committee will use the secondary and tertiary topic choices for potential groupings. This is especially important for case studies and scientific research presentations, which are 30 minutes in length and grouped into one-hour session blocks. Only choose a topic if you are okay with your presentation being included in that topic area track. You are not required to choose a secondary or tertiary topic.

How do I submit a presentation that is longer than one hour?

The AIHce EXP education sessions are organized into one-hour time blocks. However, it is possible to submit a proposal for a two-hour presentation. To do so, you should submit two Education Session proposals with the same title but identified as Part 1 or Part 2. Each part can have up to 3 speakers each (maximum session total of 6 speakers combined). The two parts should have different content, presenters, and be able to stand on their own, should the Conference Program Committee decide to accept only one of them.

If more than one of my proposals is accepted can my sessions be scheduled the same day?

The sessions at AIHce EXP are arranged according to the topic, and every effort is made to avoid overlap of similar topics within a time block. We also try to avoid having the same speaker in two sessions occurring at the same time. Given these constraints and the number of sessions and speakers at AIHce EXP, we’re unable to accommodate individual requests to rearrange the schedule.

How are the scientific research and case study (30-minute) presentations arranged into sessions?

Scientific research and case study presentations will be organized into groups of two to make 60 minute sessions. The Conference Program Committee will arrange the sessions for the 2023 conference. Many of the Conference Program Committee members are also Volunteer Group members, and collectively, they have expertise in a wide variety of topic areas. Committee members will group the case study and scientific research presentations into sessions based on topic. Each combined session will be given a new title. Volunteer Groups will provide names of Moderators who will work with the presenters to ensure cohesion between the individual presentations.

How will I be notified of the decision on my proposal?

In November, all presenters and any co-presenters will receive an email from AIHA regarding the status of their proposal and a link back to the Attendee Interactive portal. Speakers should log in to the Attendee Interactive portal where they will find the decision, as well as comments/feedback from reviewers, if any.

Is there any funding available for speakers?

There is no formal funding process for main conference session speakers. Speakers are required to pay for their own registration, travel, housing, and other incidental costs.

Professional Development Course (PDC) instructors receive complimentary registration to the course(s) they are facilitating and an honorarium (paid post-conference). If PDC instructors will participate in the main three days of the conference, they must register and pay for their registration, travel, housing, and other incidental costs.

Volunteer Opportunities and Review Process

How can I participate in the session selection for AIHce EXP 2023?

AIHA, the Conference Program Committee, and the Continuing Education Committee seek Volunteer Group members to serve as technical content reviewers for education session and PDC proposals. AIHA will launch a Call for Technical Reviewers in July. Volunteer Groups are asked to submit the names of at least four volunteer reviewers by August 18, 2022. If no names are received, AIHA will assign the entire committee leadership as reviewers. There is no limit to the number of reviewers a committee can submit if more members are interested in reviewing proposals.

Technical Reviewers will be asked to rate proposals in their area(s) of expertise and recommend whether to accept or decline the presentation. The review will take place online within a two-week window of time from September 19–October 3. AIHA staff will provide thorough instructions on the review process. AIHA has a tight timeline, and the Conference Program Committee and Continuing Education Committees will be making their selections immediately following the technical review by Volunteer Group members.

How will Moderators be selected?

Proposal submitters are required to submit the name of a session Moderator for the one-hour education session proposals. Be sure to notify the person you select; do not submit someone’s name without notifying him or her. AIHA staff will contact the Volunteer Groups to request Moderators for Research Round-Ups (combined scientific research/case study sessions). Moderators will be responsible for working with the presenters to ensure a common theme and flow for a cohesive session.

The primary role of the Moderator is to introduce each speaker; distribute materials, if any; keep speakers on track with time; ensure there is enough time for Q&A; and make any last-minute announcements (i.e., a presenter cancellation and replacement), general announcements (i.e., safety statements, location of exits, etc.), and reminders regarding the session evaluations.

How do I volunteer to be a PDC monitor?

We will have an open call for PDC monitors who, in exchange for their service, will receive a complimentary course registration. The call will open when registration opens (early December 2022) and is first-come, first-served. All monitors must be current national members.

AIHce EXP Schedule

What is the schedule for AIHce EXP 2023?

The 2023 schedule is robust, featuring myriad educational and networking opportunities to empower you as an OEHS leader.

  • Professional Development Courses (PDCs) will be held Saturday, May 20; Sunday, May 21; and Thursday, May 25.
  • The conference itself will be Monday, May 22 through Wednesday, May 24. Education sessions will be one (1) hour-long with time in between for continued conversation, networking, and transition time to the next activity.
  • The Expo will be open Monday through Wednesday throughout the day, and each day the schedule offers dedicated Expo time allowing you time to visit exhibitors, attend Learning Pavilion sessions, or catch up on other content in EXP+.
  • Additional activities available Monday through Wednesday include health and wellness activities, pop-up education, the Career Advantage Fair, and posters.
  • Committee and volunteer group meetings will be held in-person and virtually (as noted on the conference schedule) during the week of conference and in the weeks immediately before and after.

To find out more on the types of sessions we are seeking, click here.

Where are the conference activities taking place?

Unless otherwise noted in the program or on the schedule, all AIHce EXP 2023 events will be held at the:

Phoenix Convention Center
100 North Third Street
Phoenix, AZ 85004

When are the general sessions?

There will be two general sessions: Monday morning and Wednesday afternoon, both scheduled in Mountain Time. These energizing sessions offer insights into high-level issues faced daily by leaders.

When does the conference start?

That depends on whether or not you’re participating in PDCs. There are half-day, full-day, and two-day PDCs on Saturday, May 20; Sunday, May 21; and Thursday, May 25. The conference itself begins bright and early Monday morning, May 22, with the opening general session at 8:00 a.m. Mountain Time.

What to Bring

What’s the attire for the conference?

We want you to be comfortable at AIHce EXP, so we suggest business casual attire. However, meeting rooms are often cold (and especially so in Phoenix in the end of May), so we recommend you bring a sweater or layers for your comfort. Typical Phoenix temperatures for late May are daytime highs in the mid- to high-90s and nighttime lows in the low- to mid-70s. ​

We also strongly recommend investing in comfortable, supportive shoes that are well broken in before you arrive in Phoenix.

Thank you to our AIHce EXP 2022 sponsors: