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Call for Student Presentations and Student Posters

DEADLINE: March 16, 2020; 11:59 p.m. (Eastern Time)

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What is a student presentation or poster?

Student Presentation – These presentations offer students the opportunity to present their research as part of the AIHce EXP Academic Track. Each session within the track is an hour long with a maximum of three presenters (20 minutes each). If the student is also submitting a student poster, this research should not be duplicative of that presented in the poster format.

Student Poster – Students created a poster that summarizes your research and generates discussion and feedback. This is an excellent opportunity to gain visibility for your research, make connections with professionals in the field, and gain recognition for your education institution. 

Why submit a student presentation or poster?

As a student, it’s hard to find opportunities to let others in the field know you’re preparing to enter the workforce when you complete your studies. Speaking or displaying a poster at a major conference like AIHce EXP is a fantastic way to gain visibility for your research and ideas. It demonstrates your expertise in the subject and brings notice to you, your mentor, and your institution. Preparing a quality presentation or poster also showcases your attention to detail and deepens your understanding of the topic. It takes time and effort, but the rewards are worth it.

During a poster session or presentation, you have the opportunity to engage in discussions with the people who stop by to view your work. You are given the opportunity to practice speaking about your research, which develops your ability to present a concise summary of your work, both visually and orally. This is an incredibly important skill to have when you enter the workforce. The interactions you have during a poster session can help you make connections with professionals in the field, giving them a glimpse of you as a potential co-worker or collaborator.

How do I submit a proposal?

The first step is to secure approval from your faculty advisor to submit a proposal. Make sure your advisor knows that you have submitted your proposal. You will be required to indicate faculty advisor review and approval in the submission. Once you have approval, access the online form for submitting a student proposal. The deadline  is Monday, March 16, at 11:59 p.m. Eastern.

Work with your advisor to ensure the information is complete and free of grammatical errors. There will be no revisions permitted after the deadline or throughout the review process. We understand that the data may not be final before conference; please submit any preliminary results as best as you are able. Your submission is what the review committee will use to determine whether you display and present at AIHce EXP 2020 in Atlanta. We cannot accept proposals after the deadline; no exceptions will be made.

What happens once I submit my proposal?

Student poster proposals are reviewed and selection decisions are made by the Conference Program Committee, which is representative of AIHA membership across a variety of fields and specialties.

If your proposal is accepted, you will receive information with the specifications for creating your poster from AIHA staff. You will submit a digital version of your poster to AIHA by Monday, May 4, 2020 and bring a physical poster for display at AIHce EXP 2020 in Atlanta. Student poster presenters are expected to attend AIHce.

The Student Author Attend Time is Monday, June 1, 2020 from 3:15 p.m. - 4:15 p.m. During this time, you are expected to be present next to your poster to talk about it and your work with anyone who stops by.

Poster presenters are responsible for their own registration and travel costs for the conference, but students are eligible to register at a discounted rate if they are AIHA members.

Poster Awards

The digital versions of student posters will be judged for award consideration prior to AIHce EXP by several groups. A panel of judges comprised of members of AIHA’s Fellows Special Interest Group will select three winners: a first place gold, second place silver, and third place bronze as the “Best in Show” awards. Winners will each receive a certificate and monetary prize. Award winners will also be featured in an issue of The Synergist after the conference.

AIHA’s technical committees will also judge student posters, at their discretion, to consider for specific committee awards. If you win an award from a committee, you may be asked to attend their on-site meeting and/or meet with representatives from the committee for interviews/photos.

Winners will be determined prior to AIHce EXP, and recognition will take place at the conference.

To be considered for awards, students must submit a digital version of their poster to AIHA by Monday, May 4, 2020. AIHA will provide an email link for upload directly to all accepted students.

To review the scoring rubric used for judging posters, click here.

Important AIHce EXP 2020 Deadline Dates:

Poster proposal submission deadline – Monday, March 16, 2020 at 11:59 p.m. Eastern
• Students receive notification of accept or decline – Early April 2020
• Digital posters submission deadline – May 4, 2020 at 5:00 p.m. Eastern
• Student Author Attend Time – June 1, 2020 from 3:15 p.m. - 4:15 p.m. Eastern

Acceptance notifications for Student Posters will be sent in April 2020.​​


Contact Kathryn Christoe via email or 703-846-0753.

AIHce EXP 2020 is Sponsored by: